Deal Details

Overview

The Deal Details page is your command center for managing individual real estate transactions. This comprehensive view provides everything you need to track progress, manage documentation, communicate with parties, and ensure successful deal completion.

Deal Details Sections

Deal Overview: Summary of transaction details and current status
Timeline: Chronological activity log and milestone tracking
Client Information: All parties involved in the transaction
Commission Details: Financial tracking and commission calculations
Key Dates: Important deadlines and milestone management
Documents: Contract documents, disclosures, and related files

Deal Timeline Management

Activity Timeline

The timeline provides a chronological view of all deal activities, communications, and milestones:

Tracked Activities

Contract Events: Execution, amendments, and modifications
Communications: Emails, calls, and meetings with all parties
Milestones: Inspection periods, appraisal, loan approval
Document Activity: Document uploads, signatures, and sharing
Status Changes: Deal stage progressions and updates

Adding Timeline Entries

Access Timeline Section

Navigate to the "Timeline" tab within the deal details page.

Add New Activity

Click Add Activity to record a new event.

Select Activity Type

Choose from activity types: Call, Email, Meeting, Document, Milestone, or Note.

Enter Activity Details

Provide comprehensive details about the activity, including participants and outcomes.

Set Follow-up Actions

Create tasks or reminders for any required follow-up activities.

Screenshot: Deal timeline showing chronological activities and milestones

Client Information Management

Managing Transaction Parties

Track all parties involved in the real estate transaction:

Party Type	Role	Information Tracked
Primary Client	Buyer or Seller	Contact info, preferences, communication history
Co-Client	Spouse, Partner	Joint decision maker contact and preference details
Other Agent	Buyer's/Seller's Agent	Contact info, brokerage, communication preferences
Lender	Mortgage Provider	Loan officer contact, loan details, deadlines
Title Company	Closing Agent	Company info, escrow officer, closing location
Inspector	Home Inspector	Contact info, inspection schedules, report details

Adding and Managing Parties

Access Client Information

Navigate to the "Client Information" section of the deal details.

Add New Party

Click Add Party to include additional transaction participants.

Select from Contacts

Choose existing contacts from your database or create new contact records.

Define Role and Relationship

Specify each party's role in the transaction and their relationship to your client.

Configure Communication

Set communication preferences and permissions for each party.

Commission Details Tracking

Commission Structure Setup

Accurately track all commission and financial aspects of your deals:

Commission Components

Gross Commission: Total commission earned on the transaction
Commission Rate: Percentage of sale price (typically 2.5-3%)
Brokerage Split: Your share vs. brokerage share
Team Splits: Distribution among team members
Referral Fees: Payments to referring agents or sources
Net Commission: Final amount after all splits and fees

Setting Up Commission Tracking

Enter Sale Price

Input the agreed-upon sale price from the purchase contract.

Set Commission Rate

Enter your commission percentage (e.g., 2.5% for buyer's agent side).

Configure Splits

Set up splits with brokerage, team members, and any referral partners.

Add Transaction Costs

Include deal-related expenses to calculate true net profit.

Track Payment Status

Update payment status as commission is received after closing.

Screenshot: Commission details section showing calculations and split breakdown

Key Dates and Milestone Management

Critical Transaction Dates

Manage all important deadlines and milestones throughout the transaction:

Milestone	Typical Timing	Description
Contract Date	Day 0	Purchase agreement execution date
Inspection Period End	Days 5-10	Deadline for home inspection and objections
Appraisal Date	Days 10-15	Property appraisal for loan approval
Loan Approval Deadline	Days 20-30	Final loan approval and clear to close
Final Walkthrough	1-2 days before closing	Final property inspection by buyer
Closing Date	Days 30-45	Final transaction and deed transfer

Managing Dates and Reminders

Set Initial Dates

Enter all key dates from the purchase contract into the system.

Create Calendar Events

Automatically generate calendar appointments for each milestone.

Set Reminders

Configure reminder notifications 24-48 hours before each deadline.

Track Completion

Mark milestones as complete and update any changed dates.

Communicate Changes

Notify all parties when dates are modified or extended.

Document Management

Transaction Documents

Organize and manage all deal-related documents in one secure location:

Document Categories

Contracts: Purchase agreements, addendums, amendments
Disclosures: Property disclosures, lead-based paint, HOA documents
Financial: Loan documents, pre-approval letters, financial statements
Inspections: Home inspection reports, repair estimates
Title/Escrow: Title reports, escrow instructions, closing statements
Correspondence: Important emails, letters, and communications

Document Upload and Organization

Access Documents Section

Navigate to the "Documents" tab in the deal details page.

Upload Documents

Use Upload or drag-and-drop to add files.

Categorize and Tag

Assign appropriate categories and tags for easy retrieval.

Set Permissions

Control who can view, download, or modify each document.

Version Control

Track document versions and maintain history of changes.

Document Security

All documents are encrypted and stored securely
Access logs track who views or downloads documents
Digital signatures can be collected for appropriate documents
Automatic backup ensures documents are never lost

Communication Hub

Centralized Communication

Keep all deal-related communications organized and accessible:

Communication Features

Email Integration: Send and track emails directly from the deal
Message Center: Internal notes and messages between team members
Client Portal: Secure client access to deal information and documents
Automated Updates: Status updates sent to all parties automatically

Setting Up Communication

Configure Email Templates

Create templates for common deal communications (contract updates, reminders, etc.).

Set Notification Preferences

Choose who receives automatic notifications for various deal events.

Enable Client Portal

Provide clients with secure access to view deal progress and documents.

Track Communications

Monitor all communications to ensure all parties stay informed.

Deal Analytics and Reporting

Performance Metrics

Track key performance indicators for individual deals and overall business performance:

Days to Close: Time from contract to closing
Commission per Hour: Efficiency measurement
Client Satisfaction: Post-closing feedback scores
Referral Generation: New business from completed deals

Generating Deal Reports

Access Reporting Tools

Navigate to the reports section within deal details.

Select Report Type

Choose from deal summary, commission report, or timeline analysis.

Configure Parameters

Set date ranges and specific data points to include.

Export and Share

Export reports for broker reviews, tax preparation, or client presentations.

Best Practices

Deal Management Excellence

Regular Updates: Update deal information and timeline entries daily
Proactive Communication: Keep all parties informed of progress and changes
Document Everything: Maintain detailed records of all interactions and decisions
Monitor Deadlines: Set multiple reminders for critical dates and milestones

Client Service

Transparency: Provide clients with regular updates and portal access
Responsiveness: Respond to client questions and concerns promptly
Education: Help clients understand each step of the transaction process
Preparation: Prepare clients for what to expect at each milestone

Risk Management

Contract Review: Carefully review all contract terms and deadlines
Backup Plans: Have contingency plans for common deal challenges
Communication Logs: Document all verbal agreements and conversations
Professional Network: Maintain relationships with reliable vendors and professionals